Staffing Secretary

Temporary Role

Job Summary:

The Staffing Secretary is responsible for overseeing clinical staffing operations within The Alice Center. Working collaboratively with the Director of Nursing (or designee), to ensure timely development and posting of cyclical schedules in accordance with the Collective Bargaining Agreement (CBA). This role plays an integral part in supporting staffing efficiency, accurate timekeeping, and workforce management.

Key responsibilities include attending recruitment and retention meetings, managing timecard accuracy, submitting payroll via Kronos, and monitoring employee time and attendance. The Staffing Secretary will also collaborate with the Director of Nursing or designee to provide counseling and implement disciplinary actions as needed. The ideal candidate will demonstrate the ability to work independently, maintain effective working relationships across teams, and uphold high standards of confidentiality and professionalism.

Education Requirements:

• Bachelor’s degree in a relevant field with at least 1 year of experience as a Staffing Secretary, OR

• High school diploma with at least 2 years of experience in a similar staffing support role required.

Preferred Experience & Qualifications:

• Minimum of 3 years of progressive experience in staffing and scheduling within a healthcare setting strongly preferred.

• Demonstrated critical thinking and problem-solving skills.

• Strong interpersonal, written, and verbal communication skills.

• Proven ability to train new employees in scheduling and timekeeping processes.

• Highly organized, detail-oriented, and capable of managing multiple responsibilities in a fast-paced environment.

• Self-directed and able to work independently with minimal supervision.